Last Updated: 30.11.2025.
1. Introduction
Welcome to the website of Aatom Agency OÜ (“we,” “our,” or “us”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains what information we collect, how we use it, and your rights in relation to it.
Company Details:
- Name: Aatom Agency OÜ
- Address: Sõpruse pst 145, Tallinn, Estonia
- Email: info@aatoma.com
- Phone: +372 5602 2053
2. Information We Collect
We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and services.
Personal Data Provided by You: When you use our “Contact Us” or “Free Audit” forms, we collect the following:
- Name / Company Name
- Email Address
- Information contained in your message (project descriptions, automation needs).
Information Automatically Collected: When you visit, use, or navigate the Website, we may process certain information related to your device and usage, such as:
- IP Address
- Browser and device characteristics
- Operating system
- Language preferences
- Referring URLs
- Search queries made via our site’s search function.
3. How We Use Your Information
We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.
We use your data to:
- Facilitate Service Delivery: To respond to your inquiries regarding Business Process Automation, AI agents, and SEO services.
- Workflow Automation (n8n): We utilize n8n, a workflow automation tool, to process the data submitted via our website forms. This allows us to automatically route your request to our internal CRM and support systems to provide a faster response.
- Website Analytics: To understand how users interact with our website via Google Analytics.
- Search Functionality: To process search queries you enter on the site to provide relevant results.
4. Sharing Your Information
We only share information with the following third parties under these specific conditions:
- Google Analytics: We use Google Analytics to analyze website traffic and user behavior. Google may collect data via cookies (see Cookie Policy).
- Automation Infrastructure (n8n): Your form data is processed via our n8n automation instances.
- Business Tools: In the course of fulfilling your service request (e.g., the Free Audit), your contact details may be processed through our internal management tools (such as CRMs mentioned on our site like ClickUp) to assign tasks to our team.
- Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, or a judicial proceeding in Estonia or the EU.
5. Data Retention
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
6. Your Data Protection Rights (GDPR)
As we operate in Estonia, you have the following rights under the GDPR:
- The right to access: You have the right to request copies of your personal data.
- The right to rectification: You have the right to request that we correct any information you believe is inaccurate.
- The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing: You have the right to request that we restrict the processing of your personal data.
- The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you.
To exercise these rights, please contact us at info@aatoma.com.
7. Security
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process, including the security of our automation workflows.